How To: Right-Click Menu on a Calendar Event

Overview

Right-click any event on your calendar to open a shortcut menu. What you see depends on your access to that calendar:

• Read/write calendars show the full menu: View, Edit, Reply all, Forward and Cancel Meeting. Recurring events add a choice of which occurrences to change.
• Read-only calendars show a limited menu: View, Reply all and Forward. Edit and Cancel Meeting don't appear, because you can't change events you don't own.

Events you've been invited to but haven't accepted yet show a response menu: View, Accept, Tentative, Decline and Delete.

What the menu looks like

Right-clicking a recurring event on a read/write calendar opens the full menu. Hovering Edit or Cancel meeting opens the recurring choices. Event names are examples.

Open the menu

1. Go to your calendar in Day, Week or Month view.
2. Find the event you want.
3. Right-click the event (on a Mac trackpad, two-finger click or Control-click).
4. Choose an option from the menu that appears.

View

View opens the event's details without changing anything. Works on read/write and read-only calendars.

1. Right-click the event and select View.
2. Review the title, time, location, attendees, description and attachments.
3. Close the window when you're done.

Edit

Edit lets you change the event's time, title, location, attendees or description. Read/write calendars only.

Single event

1. Right-click the event and select Edit.
2. Make your changes.
3. Select Save. If the event has attendees, choose whether to send them an update.

Recurring event

1. Right-click any occurrence and select Edit.
2. Choose which occurrences to change:
   • This event changes only the occurrence you clicked. The rest of the series stays the same.
   • This event and following events changes the occurrence you clicked and every one after it. Earlier occurrences stay the same.
   • All events changes every occurrence in the series, past and future.
3. Make your changes and select Save.

Reply all

Reply all starts a message to the organizer and every attendee of the event. Works on read/write and read-only calendars.

1. Right-click the event and select Reply all.
2. A new message opens with all attendees in the To line and the event title as the subject.
3. Write your message and select Send.

Forward

Forward sends the event invitation to someone who isn't on it yet. Works on read/write and read-only calendars.

1. Right-click the event and select Forward.
2. Enter the recipient's name or email address.
3. Add an optional note and select Send. The organizer may be notified that the invite was forwarded.

Cancel Meeting

Cancel Meeting removes the event and notifies attendees. Read/write calendars only.

1. Right-click the event and select Cancel Meeting.
2. For a recurring event, choose This event, This event and following events or All events.
3. Add an optional message to attendees.
4. Select Send cancellation. The event is removed from your calendar and attendees'.

Events you haven't accepted yet

When you've been invited to an event but haven't responded, the right-click menu lets you respond instead of edit.

1. Right-click the invitation on your calendar.
2. Choose an option:
   • View opens the event details.
   • Accept confirms you'll attend and notifies the organizer.
   • Tentative tells the organizer you might attend.
   • Decline tells the organizer you won't attend.
   • Delete removes the event from your calendar. For a recurring event, hover Delete to choose which occurrences to remove.

Read-only calendars

On a read-only calendar (for example, a shared or subscribed calendar), the right-click menu shows only the options that don't change the event:

• View to see the details
• Reply all to message the attendees
• Forward to share the invite

To edit or cancel, ask the calendar owner for edit access or contact the organizer.